CONSTITUTION AND BY-LAWS
OF THE
CONSTITUTION
Article I Name
Article II Purpose
Section 1. The
purpose of this organization is to enhance and encourage
outdoor recreational activity of its membership and
the general
public by promoting and sponsoring social and
educational
opportunities relating to the hobby of treasurer
hunting.
Section 2. The
objectives of this organization are:
(a) To recommend improvement in techniques in are and
skill of
treasure hunting by educating its members and others
in good
conservation
practices.
(b) To provide an understanding of the hobby of treasure
hunting
To
the general public, explaining the benefits to the
participant
and to the community.
(c) To provide for a frequent interchange of ideas with
other
similar
organizations in
(d) To cooperate with individuals, other organizations and
all
levels
of government working toward the conservation of our
natural
environment
(e) To encourage the organization of, and bind together,
local
chapters
of treasure hunters, to achieve uniformity of efforts
and results.
Article III Membership
There will be two (2) types of members consisting of
the following categories:
1. Regular member (individual)
2. Family member- will consist of husband and
wife and all
unmarried
dependents under the age the 21.
A
regular, or family membership, shall have only one vote.
Article
IV Officers
The
club officers will be: a president, vice president, secretary, treasurer and
any other additional officers elected at the
discretion of the members
The Board
of Directors
Shall consist of all elected officers of the club and
(5) other elected adult
members in good standing.
Chapter
Representative Board
All elected presidents of Chapters, or his
representative, with proxy vote.
Article V Election of Officers
All members 18 years or older, in good standing are
eligible to hold office.
Officers shall be nominated at the November meeting,
elected in January, and
take office immediately after the election. In
September of each year, the
president will appoint a Nomination Committee whose
slate will be submitted,
and supplemented with nominations from the floor at
the October meeting.
The term of office will be one year.
Write-in
Ballots –Those members who are
unable to attend the January
meeting shall have the right to vote for officers by
submitting their votes in
writing to the club address. All ballots received
prior to the day of election shall
be valid. These mailed-in ballots shall be open after
the regular members in
attendance vote has been taken.
Breaking
a Tie-In the event of a tie for
any office, a vote would be taken of
those members in attendance at the meeting for the
purpose of breaking a tie.
Article VI Amendments
This constitution and/ or by-laws may be amended by
any member in good
standing at any regular meeting, providing however,
that the amendments shall
have been submitted to the Board of Directors in writing,
and read to the
membership at a regular meeting and shall be voted
upon at the following
regular meeting.
BY-LAWS
Article I Duties of the Officers of all
Chapters:
President: The President will preside at meetings, appoint
committee members
and perform other customary duties of the office.
Vic
President: The Vic President
shall perform the duties of the President in
his absence and chair all appointed duties made by the
President
Secretary: The Secretary will keep the minutes of all meetings
and perform all
duties pertaining to the office.
Treasurer: The Treasurer will be custodian of all funds. The
Officer will
prepare financial statements which will be subject to
audit. Disbursement will
be made only after receiving an invoice or a written
check request approved by
another elected officer, (besides the Treasurer).
Article II Removal and Replacement of Officer:
Any officer may be removed from office if his or her
action impairs his or her
effectiveness or adversely affect the reputation of
the club. A majority of the
Board of Directors will initiate removal procedures.
Removal procedure will
provide that the officer to be removed to given thirty
days notice of and an
opportunity to defend charges against them. A majority
vote of 2/3 at the next
Board of Directors meeting is required to remove a
person from office.
Replacement for vacancy of any officer or board member
will be replaced by
2/3 vote at a meeting of the Executive Board and Board
of Directors. One
Exception, the Vice President will automatically
become the President.
Article III Meetings: Meeting will be held at the discretion of the
chapters.
Article IV Dues: Membership regular and membership family payable April
1of each
year.
Article V Finances: It is the responsibility of the President and
Treasurer if the club to
maintain
appropriate financial records of all club activities and to
periodically
furnish club members with a financial report. The
following requirements are to
be observed.
(a) Records-The club shall establish and maintain bound financial
records
indicating details of all club receipts
and disbursements, supported by
documentation of each transaction. Club
records are to be maintained in a
safe location.
(b) Club
Funds- The club is to maintain
its funds in a checking account. All
receipts are to be deposited promptly
accompanied by a deposit slip
prepared
in duplicate.